Privacy Policy

1. Who we are

Rothr ("Rothr", "we", "us", "our") is an AI-powered hiring platform. Our registered address and data controller details are available on request at privacy@rothr.com.

2. What data we collect

We collect data in the following categories:

• Account data: Name, email address, company name, and billing information provided when you create an account.
• Candidate data: CV/resume content, interview responses (text and video), application metadata, and evaluation scores submitted through the Rothr platform by our customers.
• Interview recordings: Audio and video recordings of live interviews where the Rothr note-taker is enabled, and recordings of async AI interviews submitted by candidates.
• Calendar data: Read-access to calendar availability when you connect Google Calendar or Outlook. We do not store your calendar contents beyond what is needed to generate scheduling links.
• Usage data: Pages visited, features used, browser type, device, and IP address collected automatically via cookies and analytics tools.

3. How we use your data

We use your data to:

• Provide and improve the Rothr platform and its features
• Process candidate applications, conduct AI interviews, and generate evaluation scores
• Send transactional emails (confirmations, reminders, interview invitations)
• Process payments and manage subscriptions
• Analyse usage to improve product performance and experience
• Comply with legal obligations

We do not sell your data or candidate data to third parties. We do not use candidate interview recordings or responses to train AI models without explicit consent.

4. Candidate data and your responsibilities

When you use Rothr to collect, store, or process candidate data, you act as the data controller for that data under GDPR and applicable data protection laws. Rothr acts as a data processor on your behalf.

You are responsible for:

• Obtaining appropriate consent from candidates before collecting their personal data
• Informing candidates that AI tools are used in the screening and interview process
• Complying with any candidate data access or deletion requests
• Ensuring your use of Rothr is compliant with local employment and data protection laws

5. Data retention

Account data is retained for the duration of your subscription and for 12 months following account closure, after which it is deleted. Candidate data is retained in accordance with your account settings. You can delete candidate records at any time from within Rothr. Interview recordings are deleted within 90 days of the role being closed unless you specify otherwise.

6. Data security

All data transmitted to and from Rothr is encrypted in transit using TLS 1.2+. Data at rest is encrypted using AES-256. Access to production systems is restricted to authorised personnel only and subject to two-factor authentication. Rothr is SOC 2 Type II compliant.

7. Third-party processors

Rothr uses a limited set of sub-processors to deliver our service, including cloud infrastructure providers, payment processors, and analytics tools. All sub-processors are bound by data processing agreements that comply with GDPR requirements. A current list of sub-processors is available on request.

8. Your rights

Under GDPR and applicable laws, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request deletion of your personal data
• Object to or restrict processing of your data
• Receive a portable copy of your data
• Lodge a complaint with a supervisory authority

To exercise any of these rights, contact us at privacy@rothr.com.

9. Cookies

Rothr uses essential cookies to operate the platform, analytics cookies to understand usage patterns, and preference cookies to remember your settings. You can manage cookie preferences through your browser settings. Blocking essential cookies may affect platform functionality.

10. Changes to this policy

We may update this Privacy Policy from time to time. We will notify active account holders of material changes via email at least 14 days before the changes take effect. The current version is always available at this URL.

11. Contact

For any privacy-related questions or requests, contact us at privacy@rothr.com.